Research Guides: Scanning In The Library: Instructions for Scanning Documents

Overview

Using the Scanner in the Library

You can easily scan your document to a digital format type (PDFs, Audio mp3, and Rich Text), email it to yourself, or print it to our library printers.

Our scanner station is located on the first floor of the library. The KIC Scanner in the library has OCR capabilities when scanning your documents.

What is OCR? Optical Character Recognition is technology that identifies text within an image, in this case your scans of documents. It helps make the documents searchable, and easier to use with text to speech machines and software.

Scanning Instructions

Step 1

If the flatbed scanner is off, press the POWER button. When the scanner is on, you should see a flashing blue light.

Step 2

If it is not already open, open the KIC app on the touchscreen monitor.

Library KIC scanner with dual screens and instructional display for saving scans.

Step 3

Place the document facedown on the flatbed scanner, with the text facing the glass. Close the scanner’s lid.

Open scanner with a sheet of white paper facedown on the glass.

Step 4

On the touchscreen monitor, select your document type. You can choose between a document, book, newspaper, magazine, spiral notebook, lab notebook, art, or photos.

Document type selection screen on KIC Scanner. "Document" is selected and highlighted by a red square.

Tip: After selecting your document type you can select the Gear icon shown gear icon to set your scanning preferences. Here you can change the OCR language, scan brightness, contrast, resolution, color mode, and orientation.

Step 5

A copyright agreement should appear. Touch Accept & Scan.

Copyright notice for KIC Scanner. The selection labeled "Accept & Scan" is highlighted by a red box

Step 6

Continue scanning additional pages by placing a new document into the scanner, and pressing the SCAN button after each page.

The scanner can combine multiple scanned pages into a single file (like a PDF). You can scan all documents into one file.

You can choose to either print physical copies of your scans or email the scans to yourself. See additional tabs for Emailing Your scans Instructions and Printing Your Scans Instructions.

Note: When scanning photos, and any images without text it will not have OCR. Scanning handwritten materials will not have OCR capabilities. You may add alternative text to your images, and handwritten document after you've emailed the scans to yourself.

Emailing your scans

Step 1

Once you are done scanning your material, press the Email PDF button, which should open a keyboard on the screen.

KIC Scanner Send Options that read, "Send your scans, Insert USB or: E-Mail PDF, SEND KSS to MyDocs, or More."

Step 2

Type your email address in the “To” box. Double-check your email address and touch Send.

KIC Scanner Email PDF pop-up window with keyboard and email options. The "To:" box is highlighted by a red box.

Step 3

A screen will appear to let you know that the email was sent. Press the End Session button to stop scanning and reset the scanner. Remember to remove any remaining documents from the scanner.

KIC Scanner Transfer Via Email Complete page. Three options appear at the bottom: "Continue Scanning, Continue Outputting, or End Session." "End Session" option is highlighted by a red box.

Step 4

You will recieve an email with your PDF from the email KicEmail@kicservice.com

Printing your scans

Step 1

After you have scanned your document, press the More button right above the Send KSS to MyDocs.

KIC Scanner Send Options that read, "Send your scans, Insert USB or: E-Mail PDF, SEND KSS to MyDocs, or More." "More" option is highlighted by a red box.

Step 2

A new page that will open to let you choose what you want to do with your scan. Select the Print button and file format you would like. Then, press the Send button in the bottom left corner.

KIC Scanner "More" options page. The options "Print," "JPEG," and "Send" are highlighted by red boxes to indicate selection.

Step 3

Once the Print screen appears, choose the Print option at the bottom of the screen. You should hear it print at the LibM602 printer. Pick up your printed copies and make sure it has printed correctly.

KIC Scanner Print page. "Print" option is highlighted by a red box to indicate selection.

Step 4

A screen will appear to let you know that your print has finished. Press the End Session button to stop scanning and reset the scanner.

KIC Scanner "Content printed successfully" page. Three options appear at the bottom: "Continue Scanning, Continue Outputting, or End Session." "End Session" option is highlighted with a red box to indicate selection.

Changing Your Scan's File Format

If you chose Document before scanning your document it automatically converts it into a PDF. If you would like to change the file format at the scanning station then follow the instructions below:

Step 1

After you have scanned your document, press the More button right above the Send KSS to MyDocs.

Step 2

Select Email as the export option. Email icon shown as an export option

Step 3

Select your File Format:

Searchable PDF: Creates a searchable PDF, so the reader can search by keywords.
PDF (Default): Plain OCR PDF
JPEG: Universal file format for an image.
PNG: Another image file format.
Rich Text: Simple document file of text and graphics. Most word programs can open them, and it preserves the original formatting and structure of the document.
Audio/MP3: Coverts text document into an audio file. Provides text to speech audio.

Step 3

Select Send on the left side of the screen, and enter your email. You will receive an email with your file from the email KicEmail@kicservice.com